How to Start an Activewear Project with Ohsure: From Inquiry to Delivery

The Ohsure project workflow at a glance

This sequence is a planning framework based on Ohsure’s published service pages. The actual contract, payment terms, inspection scope and transfer of risk depend on the quotation and agreed trade terms.

Step 1: Send a brief that can be evaluated

Ohsure’s contact page asks buyers to identify the product category and submit inquiry information. Its custom-service pages also ask for design drawings or style references, fabric and color preferences, size, logo requirements and printed patterns where relevant.

A useful first brief should include:

• Company, sales channel and destination market
• Intended wearer, activity and use conditions
• Product category, silhouette and reference images
• Tech pack or measurement chart, if available
• Estimated quantity by style, color and size
• Fabric composition, weight, stretch, hand feel and performance targets
• Logo artwork, placement, dimensions and preferred application method
• Labels, hangtags, packaging, barcode and shipping-mark requirements
• Required testing, labeling or destination-market compliance
• Target sample date, launch date and delivery location
• Target price range with the expected cost basis identified

Reference images should be labeled as inspiration or as a controlled specification. If the buyer owns a complete tech pack, the factory can review an OEM-style route. If the product is still a concept, more ODM-style development may be needed before an accurate bulk quotation is possible.

Step 2: Confirm the development and sample scope

Before sampling begins, the buyer and supplier should resolve which details are fixed, which details are options and which details still require testing. Ohsure publishes support for fabric selection, custom colors, multiple logo processes, private labels, hangtags, packaging and accessories. The service page states that custom colors may require a lab dip before bulk dyeing.

The sample agreement should identify:

• Sample type and purpose
• Fabric source and whether the sample uses exact or substitute material
• Color standard or lab-dip process
• Pattern source and size used for the first sample
• Logo method, artwork version, placement and dimensions
• Labels, trims and packaging included in the sample
• Sample fee, freight and payment method
• Estimated completion date and shipping method
• Number of included feedback or revision rounds
• Ownership and return terms for patterns, molds or development assets

Ohsure’s public pages currently show different indicative sampling statements: the homepage refers to approximately 7–12 days, some service content states 7–10 days and another workflow states completion within 15 days. These figures should be treated as page-level guidance, not a guaranteed schedule. Ask for the date after Ohsure checks the design complexity, material availability and sample-room workload.

Step 3: Review the sample as a controlled product version

Ohsure states that its team records sample requirements, follows the sample order, checks completed samples, photographs them before shipping and keeps a reserved sample for comparison with bulk production.

The buyer should review more than appearance. A structured sample review can cover:

1. Identity: style code, version, color, size and date.
2. Measurements: actual results against the measurement chart and tolerance.
3. Fit: intended body, activity, ease, rise, length, support and movement.
4. Construction: seams, stitch type, reinforcement, lining, elastic and edge finishing.
5. Materials: composition, weight, stretch, recovery, opacity, hand feel and shade.
6. Branding: logo method, placement, dimensions, color and durability.
7. Function: range of motion, pocket use, closures, nursing access or maternity accommodation where relevant.
8. Labels and packaging: content, position, warnings, folding and pack-out.

Feedback should use one consolidated, dated document with photographs and measurable instructions. Avoid approvals such as “looks fine” when the bulk order will depend on the sample. Record whether approval is unconditional, conditional on listed corrections or limited to only part of the product.

Step 4: Freeze the bulk order before paying the deposit

Ohsure’s published workflow places the bulk quotation and invoice after sample approval. It then describes deposit receipt, internal contract and production-sheet review, material purchasing and production based on the reserved sample.

Before releasing the bulk order, confirm that the quotation or order documents state:

• Style, color and quantity by size
• Approved sample or version reference
• Final bill of materials and approved color standards
• Logo, label, hangtag, packaging and carton details
• Unit price and included cost items
• Sample, testing, tooling, packaging and freight charges
• Currency, payment schedule and bank beneficiary
• Trade term, delivery point and shipping responsibility
• Production lead time and the event that starts the clock
• Inspection method, defect definitions and measurement tolerances
• Policy for shortages, overages, repairs, replacements and claims
• Rules for substitutions, changes and buyer-caused delays

This order freeze is the transition from development to repeatable manufacturing. Any later change to fabric, pattern, logo, quantity or packaging can affect price, MOQ and delivery, so changes should be documented rather than handled only through informal chat.

Step 5: Approve materials and pre-production controls

After the deposit and internal order review, Ohsure describes purchasing fabric, accessories, tags and shipping marks. Before cutting begins, order-specific controls may include lab-dip approval, print or embroidery strike-off approval, fabric inspection, shrinkage testing, a size-set sample or a pre-production sample.

Not every project requires every approval. The buyer should ask which controls apply and who can authorize a deviation. If bulk fabric differs materially from the development sample, the supplier should disclose the difference and obtain written approval before production.

Step 6: Follow bulk production by milestones

Ohsure’s pages describe production after materials reach the workshop, merchandiser follow-up, sales updates and quality checks through the manufacturing process. A useful update is tied to an observable milestone rather than a general percentage.

Recommended milestones include:

• Bulk material received and inspected
• Color and decoration approvals complete
• Cutting released
• First output reviewed
• Sewing in progress
• In-line issues and corrective actions recorded
• Finishing and measurement checks under way
• Final inspection complete
• Packing and carton marks verified

Published production-time statements also vary. The homepage promotes bulk production in 15–20 days, while another Ohsure sportswear page lists 20–35 days plus 3–5 days for final inspection and packing. The order schedule should therefore state the exact start condition, buyer approval deadlines, factory production window and shipping handover date.

Step 7: Define inspection before the order is finished

Inspection cannot be evaluated consistently unless the standard is agreed before production. The approved sample is important, but it should be supported by measurable specifications.

The final inspection plan can identify:

• Inspection party and timing
• Sampling method or whether every piece is checked
• Critical, major and minor defect definitions
• Measurement points and tolerances
• Shade and appearance standard
• Stitching, seam and decoration checks
• Functional and performance tests
• Label, packaging, assortment and carton checks
• Required photographs, reports and corrective-action evidence
• Conditions for release, rework or reinspection

Ohsure states on several pages that finished garments are inspected before packing. A buyer that requires third-party inspection, laboratory testing or a particular sampling standard should add that requirement to the order documents rather than assume it is included.

Step 8: Match the shipping method to the launch plan

Ohsure publishes express, air and sea options. One service page describes indicative transit ranges of 3–7 days by express, 7–15 days by air and around one month by sea. Transit estimates depend on destination, route, carrier, customs, seasonal capacity and the selected service.

Before shipment, confirm:

• Final quantity, carton count, gross weight and dimensions
• Packing list, commercial invoice and any required origin or compliance documents
• Consignee and notification details
• Shipping method, carrier or forwarder and route
• Trade term and responsibility for export, import, duties and insurance
• Balance-payment condition and shipment-release condition
• Tracking number, bill of lading or air waybill
• Expected departure and arrival windows

Build buffer between the expected arrival and the commercial launch. A factory completion date is not the same as an in-country delivery date.

Step 9: Close the order with arrival and after-sales records

Ohsure’s service workflow states that sales staff track logistics, notify the customer before expected arrival and confirm quality and quantity after receipt. It also describes escalation to an after-sales team when a quality problem is reported.

On arrival, the buyer should record carton condition, received quantity, visible damage and any random product checks. If a problem is found, preserve carton labels, product codes, photographs, quantities and inspection evidence. Submit the claim within the agreed reporting period and separate manufacturing defects from transit damage or local handling issues.

A useful project closeout also records what should remain unchanged for a reorder: pattern version, material code, color standard, label files, packaging, measurement chart and approved workmanship reference.

Buyer-controlled approval gates