How Should Buyers Document Supplier Due Diligence Before Paying a Deposit?

Buyers should document supplier due diligence in a dated file containing verified company details, facility evidence, quotation assumptions, sample results, and unresolved risks.

Include the approved specification version, identified subcontractors, payment instructions, and inspection arrangements. Store sensitive documents securely and record who reviewed each item. Before paying a deposit, reconcile the contracting entity and beneficiary details and obtain written resolution of material discrepancies.